MID-YEAR SCHOOL READINESS SUMMIT Linda Hampton Acting Director

MID-YEAR SCHOOL READINESS SUMMIT Linda Hampton Acting Director

MID-YEAR SCHOOL READINESS SUMMIT Linda Hampton Acting Director Ke n t u c ky Governors O ffi c e o f E a r l y Childhood

Ka y l a J o n e s FACILITATOR WEBINAR 2017 (THIS WEBINAR DOES NOT HAVE AUDIO. PLEASE REVIEW THE NOTES IN THE NOTES SECTION.)

Leadership Development Coordinator Ke n t u c ky Governors O ffi c e o f E a r l y Childhood Phillip Smith Operations Branch Manager

Division of Child Care Amy Jett Professional Development Coordinator Ke n t u c ky Governors O ffi c e o f E a r l y Childhood

WEBINAR/POWERPOINT OBJECTIVES Overview of Summit and Agenda Team Data Breakout Session 30, 60, 90 Day Action Plans THE SUMMIT OBJECTIVES FOR FACILITATORS Create a collaborative environment to increase school readiness.

Assist in a Breakout Session. Assist teams to produce 30, 60, 90 Day Action Plans which are unique to their community and are datadriven. (2015 and 2016 Teams will expand their current Action Plans. New Teams will create new Action Plans.) (2015 Teams and New Teams Only) Apply for a Quality Improvement Grant. Recognize all teams. Mid-Year School Readiness Summit March 10, 2017

10:00am-4:30pm Marriott Griffin Gate, Lexington, KY 10:00am-11:00am Welcome and Over vie w Intr oduc tion to Panel Discussion Panel Discussion Intr oduc tion to P-3 Presentation P-3 Presentation

11:00am-11:40am Team Meetings - Review Current Action Plans and Data Seth Gerson National Governors Association Linda Hampton Kentuck y Governors Office of Early Childhood Webster County & Fayette County Linda Hampton Dr. Karen Cheser

Boone County Schools Facilitators 11:40am -12:30pm Lunch 12:30pm-12:45pm Break/Visit Exhibits 12:45pm-1:45pm Breakout Session - Sharing Urban and Rural Models of Excellence

Presenters & Facilitators 1:45pm -2:00pm Break/Visit Exhibits 2:00pm-2:05pm Intr oduc tion to Acti on Plan Re vision 2:05pm-4:00pm Action Pl an Creation & Re vision in Groups Applying for Quality Improvement Grants (2015 Teams and New Teams)

4:00pm-4:30pm Presentations & Cl osing Re marks Dr. Amanda Ellis Kentuck y Department Education Facilitators Linda Hampton Kayla Jones

FACILITATOR ROLES Review your teams district data. Review the data listed in this Webinar. Participate in the Facilitators Conference Call on March 7 from 10:00am-10:30am EST. Complete the Facilitator Survey. Arrive to the Summit at 9:00am to review data and the days agenda. Facilitate your team in creating, revising and updating unique and data-driven 30, 60, 90 Day Action Plans. Facilitate your team in thought-provoking discussions

regarding their best practices, challenges and successes from their Action Plans. (2015 and 2016 Teams Only) Facilitate your team in thought-provoking discussions to create data-driven 30, 60, 90 Day Action Plans (New Teams Only) 30, 60, 90 DAY ACTION PLAN FACILITATOR ROLES Clarify questions regarding the Action Plans, if needed.

Keep participants focused and moving forward. Encourage all participants to be engaged and participating. Dont let leadership dominate conversations. Re-focus conversation when it is not productive. Help your team move towards achievable Action Plans. Suggest alternatives. Think outside the box. Set ambitious but achievable plans.

PART 1 TEAM MEETINGS 1. Introduce yourself and your background. 2. Have team members introduce themselves and tell how they became involved with the School Readiness Summit. 3. Review the School Readiness Definition. 4. Review data. 5. Review existing Action Plans (2015 and 2016 Teams only) (New Teams do not have Plans to review and will just focus on reviewing the data.)

SCHOOL READINES S DEFINITIO N UTILIZING EARLY CHILDHOOD To Assess

DATA School Readiness "There can be no keener revelation of a society's soul than

the way in which it treats its children." Nelson Mandela RESOURCE PAGE School Readiness Data (Please click on the link below and choose the Excel sheet under the 2016-2017 header for Kindergarten Readiness data.) http://openhouse.education.ky.gov/Data

Young Child Risk Calculator http://www.nccp.org/tools/risk/ Student Homelessness http://public.tableau.com/profile/deedra.lawhead#!/vizhome/Homelessstudentsbycounty/Dashboard1 Early Childhood Profile (2016) https://kcews.ky.gov/Reports/GetContentAreaRptsList?dropdownText=CA&reportId=ECP Kentucky Kids Count County Data Book http://kyyouth.org/kentucky-kids-count/ CECC Work Plan (If your county has a CECC Work Plan, a copy of the plan will be available at the Summit for you to review.)

SCHOOL READINESS DATA (KINDERGARTEN READINESS DATA) School Readiness Data Please click on the link below and choose the Kindergarten Readiness button. Then scroll down and choose the Excel sheet under the 2016-2017 header for Kindergarten Readiness data. You may have to click on the downloaded file in the bottom left corner of the page. On the Excel sheet, there are several sheets (tabs) to click through at the bottom of the page that will show data on the different domains. Please review all data and domain data for your teams.

http://openhouse.education.ky.gov/Data YOUNG CHILD RISK CALCULATOR C L I C K I N S E L E C T S TAT E BOX , S C R O L L T O S E L E C T E D S TAT E A N D C L I C K O N S TAT E . A FT E R C H O O S I N G S TAT E , AG E RA N G E , I N C O M E L E V E L A N D R I S K FAC T O R S ( M U LT I P L E FAC T O R S C A N B E S E L E C T E D . ) ,

C L I C K C A L C U L AT E . SCROLLING OVER CHOSEN RISK FACTOR BARS GIVE EXACT NUMBERS OF CHILDREN AT RISK. CHILDREN FACING MULTIPLE RISKS HAVE THE GREATEST RISKS OF POOR OUTCOMES COUNTY BREAKDOWN OF

STUDENT HOMELESSNESS The most influential of all educational factors is the conversation in a child's

home. -William Temple EARLY CHILDHOOD PROFILE An investment in knowledge

pays the best dividends. -Benjamin Franklin CLICK ON CHOSEN YEAR AND COUNTY TO VIEW PROFILE IN DEPTH BREAKDOWN FOR STUDENT SCORES

COUNTY VS STATE TEST SCORES STATE FUNDED SERVICES STARS FOR KIDS NOW STRENGTHENING FOUNDATIONS NUMBER OF CHILDREN THROUGHOUT THE STATE WITH ACTIVE CHILD CARE

ASSISTANCE CASES. Type of Child Care CCIE =Income Eligible TCCN=KTAP Without Earnings TENF=Teen Parent CCP=Protection and Prevention Number

of Children 19,715 2,499 310 1,430 KENTUCKY KIDS COUNT COUNTY DATA BOOK You can download a copy of the Data Book to review

before the Summit. The link to view the Data Book can be found on the Resource Page slide. COMMUNITY EARLY CHILDHOOD COUNCIL (CECC) WORK PLAN Feel free to speak with your CECC chairperson for more information on your communitys CECC Plan. If your county has a CECC Work Plan, you will receive a copy of the Work Plan at the Summit to review. RESOURCE PAGE

School Readiness Data (Please click on the link below and choose the Excel sheet under the 2016-2017 header for Kindergarten Readiness data.) http://openhouse.education.ky.gov/Data Young Child Risk Calculator http://www.nccp.org/tools/risk/ Student Homelessness http://public.tableau.com/profile/deedra.lawhead#!/vizhome/Homelessstudentsbycounty/Dashboard1 Early Childhood Profile (2016) https://kcews.ky.gov/Reports/GetContentAreaRptsList?dropdownText=CA&reportId=ECP Kentucky Kids Count County Data Book http://kyyouth.org/kentucky-kids-count/

CECC Work Plan (If your county has a CECC Work Plan, a copy of the plan will be available at the Summit for you to review.) KEY QUESTION FOR DATA AVAILABLE BEFORE THE SUMMIT How do you use the following data to direct your Action Plans ? 1. Young Child Risk Calculator 2. Student Homelessness 3. Early Childhood Profile

4. School Readiness Data 5. Kentucky Kids Count County Data Book KEY QUESTIONS FOR DATA AVAILABLE AT THE SUMMIT E a r l y C h i l d h o o d Pro fi l e s Strengths and weaknesses? Any trends? Increase in ELL, Increase in children raised by grandparents, etc.

C E C C Wo r k P l a n Homelessness Data K i n d e rg a r t e n Re a d i n e s s D a t a ( K D E D a t a ) Strengths and weaknesses? Any trends? What early childhood services are already being providedBorn Learning Academies, Parents classes, etc.? L i s t o f L i c e n s e d a n d C e r t i fi e d C h i l d C a re C e n t e r s , C C A P N u m b e r s a n d A l l S TA R S i n f o rm a t i o n Look at these centers and reflect on opportunities, i.e. What does this mean for the

community? Does there appear to be pockets of low quality or no childcare in your community? Head Start Data Look at the locations, number of slots, programs and program structure, i.e. Early Head Start (Prenatal-Age 3), Head Start (Age 3-5), Home-based programs, Blended model (Head Start and Public Preschool), and Hours of operation. ( 2 0 1 5 a n d 2 0 1 6 Te a m s ) E x i s t i n g Ac t i o n P l a n s New Teams will be creating new Action Plans.

REVIEW CASE STUDIES/MODEL ACTION PLANS Two Case Studies/Model Action Plans for rural and large counties can be found on the Summit tab on the Superintendents Toolbox. You can access the Case Studies/Model Action Plans using this link: http:// education.ky.gov/educational/SSRT/Pages/SRSummit.aspx BREAKOUT SESSION Urban Session or Rural Session

PART 2 ACTION PLAN CREATION AND REVISION During Part 2, as a facilitat o r, yo u will faci litat e two t eams working o n Actio n Planning as o ne gro up . (2 0 15 and 2 0 16 Tea ms can share succes ses and chall eng es fro m their ex ist ing Action Plans .) 2016 Teams who ap pl ied fo r a Quali ty Imp ro v ement Grant should b e asked t o gi ve an up d ate o n thei r use o f the Grant fund s. 20 15 Teams and New Te ams will hav e the o p po rtunity to app ly for a Quality Imp ro vem ent Gra nt.

Pas t S um mit Team s will revi se/upd ate/add t o 30 , 60, 90 Day Action Plans. 2 01 6 S ummi t Te ams are as ked to bring an elect ronic cop y of their exi sti ng Actio n Pla n to revis e/ad d t o /up date. For 2015 Summi t Team s , a cop y o f their o rig inal pla n wi ll b e in their Data Packets at the S umm it. New Teams wil l create new 3 0 , 60 , 90 Day Act io n Plans. The Actio n Plans as k fo r a H o ri zo n Go al. A Horizon Goal is a goal that reaches further than 180 days. Looking 180 days out, what would be your long term goal?

Answer q ues ti o ns ab out co mmuni ty partne rs . ACTION PLAN KEY QUESTIONS 1. 2. 3. 4. 5.

What are your 30, 60, 90 day plans after the Summit? Who is responsible? Identify milestones and timelines. How will you measure progress? Who will you reach out to and how will you share your plan? How will you ensure that parents are engaged using a strengths-based approach? COMMUNITY PARTNER QUESTIONS

WHO ELSE WOULD YOU HAVE LIKED TO BE PART OF YOUR TEAM? WHAT ASSETS DO THOSE PERSONS BRING TO YOUR TEAM? WHO IS/ARE THE BEST PERSON(S) TO RECRUIT THEM? IF YOUR TEAM HAS EXTRA TIME AT THE SUMMIT If your team completes their Action Plans before the

end of the Summit, your team can continue to plan using the rest of the Action Planup to 180 days. If past Summit Teams have already planned to 180 days, additional planning past 180 days can occur. FACILITATING TIPS TO REMEMBER Broaden participation Help individuals clarify their points Manage divergent perspectives Push towards consensus Use question and answer techniques

Listen thoughtfully Manage time and push to closure Ensure participants are charting answers FACILITATING TIPS TO REMEMBER If you need help at any time during the Summit or if your team does not stay on task, please see a GOEC staff person. We will be happy to add an additional facilitator to assist.

OVERVIEW OF THE SUPERINTENDENTS TOOLBOX Please review the Superintendents Toolbox webpage before the Summit. The Toolbox serves as a resource, primarily to Superintendents and Assistant Superintendents, to focus on the field of early childhood. Although, the Summit tab on the Toolbox webpage provides Summit information for all team members. You can point team members to this resource.

Please use the following link to view the Superintendents Toolbox. http:// education.ky.gov/educational/SSRT/Pages/default.aspx OUR ASK OF YOU Prepare yourself for the Summit by reviewing your teams district data. Participate in the Facilitator Conference Call on March 7 t h

from 10:00am-10:30am EST. The dial in Conference number is 502-782-2663. The participant code is 20200#. Complete a Facilitator Survey before the Summit: http:// education.ky.gov/educational/SSRT/Pages/SRSummit.aspx Please visit the Superintendents Toolbox before the Summit: http:// education.ky.gov/educational/SSRT/Pages/default.aspx Arrive at 9:00am to the Summit to review the days agenda and data for your teams. Facilitate teams on the day of the Summit to create unique and data-driven 30, 60, 90 Day Action Plans and assist

during a Breakout Session. THANK YOU If you have any questions, please contact: Kayla Jones Leadership Development Coordinator Kentucky Governors Office of Early Childhood [email protected]

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