School Council Bylaws Governance Learning Goals Understand bylaws and constitution Mandatory requirements under Regulation 612 and those you may wish to consider so that your council runs smoothly Understand how to develop bylaws & your constitution for
school council (section 7 of School Council: A Guide for Members) Access Tips, samples and templates What are Bylaws? Rules that guide how your school council operates Foundation for helping your council run smoothly and to stay on track
Ministry Requirements School councils are not required to develop lengthy constitutions, since Ontario Regulation 612/00 sets out the mandate and roles and responsibilities for school councils. In effect, the regulation serves as the constitution for the school council It is recommended that school councils develop certain bylaws to provide them with direction for the
operation of council business and to help the council work effectively Mandatory Bylaws Ontario Regulation 612 states that school councils must have bylaws to address
election procedures filling of vacancies conflict of interest conflict resolution procedures Reg. 612, s.15 (2) Optional Bylaws
School Councils may also wish to develop bylaws related to the following: A School Council Code of Ethics and/or Council Norms and Values General expectations regarding meetings (e.g., attendance, promptness) The number and schedule of meetings (at least 4 meetings must be held each school year) The maximum number of parent members on the council and the number of members required for quorum
Optional Bylaws (continued) School Councils may also wish to develop bylaws related to the following: The number, description, and duties of executive officers (Chair, Vice Chair, etc.) The establishment and role of committees A process for seeking input from the community A method for determining priorities for fundraising (if applicable)
Ensure that bylaws created by the school council do not conflict with Reg. 612 Your bylaws do not need to be updated annually but should be reviewed at the first meeting each year Your bylaws also help new members understand how the
council operates Make sure your bylaws are: Simple, clear, and concise Not overly restrictive or detailed Written to reflect how your school council currently operates Consistent with board and ministry policies Consider creating a bylaws subcommittee to help develop a list of
bylaws that work for your school council. When determining the number of parents to comprise membership of your school council it is recommended that you consider the typical number of members in attendance at your meetings Roberts Rules state that the by-laws should provide for a quorum as large as can be depended upon for being present at all meetings when the weather is not exceptionally bad.
Dont reinvent the wheel Make use of other models and examples from other school councils Take advantage of opportunities to network and share ideas with other school councils When establishing your bylaws for the conflict resolution process be sure to refer to the
HWDSB Respectful Working and Learning Environments: Conflict Preventi on and Resolution Directive document School Council Handbook Ontario Regulation 612
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