REGS 101 - WorkforceGPS

REGS 101 - WorkforceGPS

REGS 101 Youth ProvisionsTitle I Youth Formula Program OWI/Division of Youth Services 1 WIOA Youth Formula Program: Standing Youth Committees - 681.100-120 WIOA eliminates Youth Council requirement; however, DOL encourages WDBs to establish a standing youth committee Flexibility in Membership Standing Youth Committee should reflect needs of local area and must include: Member of local WDB as chair Community-based organizations with record of

success Others with appropriate expertise and experience WDBs may designate existing effective youth council as standing youth committee 2 WIOA Youth Formula OSY Eligibility - 681.210 An out-of-school youth (OSY) must be each of the following: Not attending any school (as defined under State law); Not younger than age 16 or older than age 24 at time of enrollment - age eligibility is based on age at enrollment (i.e., age at eligibility determination);

therefore, participants may continue to receive services beyond the age of 24 once they are enrolled in the program; and Have one or more of the following 9 barriers. 3 WIOA Youth Formula OSY Eligibility Barriers 4 (1) A school dropout; (2) A youth who is within the age of compulsory school attendance, but has not attended school for at least the most recent complete school year calendar

quarter; (3) A recipient of a secondary school diploma or its recognized equivalent who is a low-income individual and is either basic skills deficient or an English language learner; (4) An offender; (5) A homeless individual, a homeless child or youth, or a runaway; WIOA Youth Formula OSY Eligibility Barriers (6) An individual in foster care or who has aged out of the foster care system or who has attained 16 years of age and left foster care for kinship guardianship or adoption, a child eligible for assistance under sec.

477 of the Social Security Act (42 U.S.C. 677), or in an out-of-home placement; (7) An individual who is pregnant or parenting; (8) An individual with a disability; or (9) A low-income individual who requires additional assistance to enter or complete an educational program or to secure or hold employment. 5 WIOA Youth Formula OSY Eligibility Barriers 6 Only 2 of the 9 types of barriers require an

individual to be low income: (3) A recipient of a secondary school diploma or its recognized equivalent who is a low-income individual and is either basic skills deficient or an English language learner; (9) A low-income individual who requires additional assistance to enter or complete an educational program or to secure or hold employment. All other OSY barriers do not require the individual to be low income WIOA Youth Formula ISY Eligibility 681.220 An in-school youth (ISY) must be each of the

following: 7 Attending school (as defined by State law), including secondary and post-secondary school; Not younger than age 14 or (unless an individual with a disability who is attending school under State law) older than age 21 at time of enrollment - age eligibility is based on age at enrollment (i.e., age at eligibility determination); therefore, participants may continue to receive services beyond the age of 21 once they are enrolled in the program; A low-income individual; and Have one or more of the following 8 barriers.

WIOA Youth Formula ISY Barriers (1) Basic skills deficient; (2) An English language learner; (3) An offender; (4) A homeless individual, a homeless child or youth, or a runaway; (5) An individual in foster care or has aged out of the foster care system or who has attained 16 years of age and left foster care for kinship guardianship or adoption, a child eligible for assistance under sec. 477 of the Social Security Act (42 U.S.C. 677), or in an out-of-home placement;. 8

WIOA Youth Formula ISY Barriers (6) An individual who is pregnant or parenting; (7) An individual with a disability; or (8) An individual who requires additional assistance to complete an educational program or to secure or hold employment. 9 Low Income 681.250 - 280 Low income applies to all ISY Youth w/ a disability based on own income rather than family WIOA includes 2 new ways to document low income:

For ISY, if eligible to receive a free or reduced price lunch under the Richard B. Russell National School Lunch Act If youth lives in a high poverty area (defined as at least 25% poverty rate) 10 WIOA allows a low-income exception where 5% of WIOA youth may be participants who ordinarily would be required to be low-income for eligibility purposes and meet all other eligibility criteria for WIOA youth except the low-income criteria. Requires Additional Assistance Barrier 681.300 and 310

Must have a definition at State or Local Level If State defines it, definition must be included in state plan If State does not define it, Local Area must define it in local plan Limitation of additional assistance barrier for ISY: Not more than 5% of ISY newly enrolled in a program year may be eligible based on this barrier 11 Definition of School for ISY/OSY 681.230 The Department does not consider the following

to be schools: 12 providers of adult education under title II of WIOA, the YouthBuild program, the Job Corps program, high school equivalency programs, or dropout re-engagement programs

Definition of School for ISY/OSY 681.230 Therefore, in all cases with one exception, a youth is an OSY for purposes of WIOA youth program eligibility if he or she attends any of the above Exception: youth attending high school equivalency programs funded by the public K-12 school system who are classified by the school system as still enrolled in school are considered ISY 13 School Status Timing 681.240 School status is based on status at time of enrollment (i.e., time of eligibility determination)

School status does NOT change during the program Example: an individual who is out of school at the time of enrollment, and subsequently placed in any school, is an OSY for the purposes of the minimum 75 percent expenditure requirement for OSY throughout his/her participation in the program. 14 Definition of a Youth Participant 681.320 In order to be considered a youth participant, all of the following must occur: The collection of information to support an eligibility

determination; The provision of an objective assessment; Development of an ISS; and Participation in any of the 14 WIOA youth program elements. 15 Procurement and Service Provider Selection 681.400 16 Significant change from WIA to WIOA: grant recipient/fiscal agent has the option to provide

directly some or all of the youth workforce investment activities. Competitive procurement provision in WIOA sec. 123 only applicable if the Local WDB chooses to award grants or contracts to youth service providers. Department encourages Local WDBs to continue to award contracts to youth service providers when local areas have experienced and effective youth service providers Procurement Continued If local WDB chooses to contract with service providers, they must: Identify providers based on criteria in state plan

Procure service providers in accordance with the Uniform Guidance at 2 CFR parts 200 and 2900, and applicable State and local procurement laws 17 If WDB establishes youth committee, may assign it to select contracts Where the WDB determines an insufficient number of eligible youth providers in the local area, such as a rural area, the WDB may award contracts on a sole source basis 75 % OSY Minimum Expenditure Requirement 681.410

OSY expenditure requirement applies to both statewide and local youth funds For local area funds, the administrative costs of carrying out local workforce investment activities are not subject to the OSY expenditure requirement Only statewide funds spent on direct services to youth are subject to OSY expenditure requirement States that receive a small State minimum allotment for youth or adults may request to decrease the percentage to not less than 50 percent for a local area in the State Annual allotment TEGL lists states that receive small State minimum allotment 18 Design Framework 681.420

Objective assessment that includes review of participants: skill levels service needs strengths May use recent objective assessment from another program if appropriate Individual Service Strategy (ISS), which must be updated as needed based on needs of participant and objective assessment linked to one or more performance indicators Identifies career pathways, including education and employment goals May use recent ISS from another program if appropriate 19

Case Management, including follow-up services Design Framework Local WDBs must ensure appropriate links to entities that will foster the participation of youth, including: (1) Local area justice and law enforcement officials; (2) Local public housing authorities; (3) Local education agencies; (4) Local human service agencies; (5) WIOA title II adult education providers; (6) Local disability-serving agencies and providers and health and mental health providers; (7) Job Corps representatives; and (8) Representatives of other area youth initiatives, such as

YouthBuild, and including those that serve homeless youth and other public and private youth initiatives. 20 Design Framework Local WDBs must ensure that WIOA youth service providers meet the referral requirements for all youth participants, including: Providing participants with information about applicable or appropriate services available through the Local WDBs or other eligible providers, or onestop partners Referring participants to appropriate training and educational programs that have the capacity to serve them either on a sequential or concurrent basis

21 If youth apply for program and are not eligible or local area cannot serve them, they must refer them to an appropriate program Design Framework Local WDBs must ensure that parents, youth participants, and other members of the community with experience relating to youth programs are involved in design and implementation of youth programs 22

Design Framework WDBs may implement a WIOA Pay-forPerformance contract strategy for program elements for which the Local WDB may reserve and use not more than 10 percent of the total funds allocated to the local area 23 Co-Enrollment and Length of Service 681.430 - 450 Youth can be co-enrolled in adult program if they meet eligibility for both programs 18-24 year olds eligible for both adult and youth should be enrolled in specific program(s) based on assessment and services needs of participant

Youth can also be co-enrolled in Title II program if they meet eligibility for both No limit on length of service in Youth program Serve for amount of time necessary for youth to successfully enter employment or postsecondary education 24 Program Elements 681.460 - 470 Local programs must make all 14 program elements available to youth Local programs determine which elements a youth receives based on the assessment and ISS A program doesnt need to provide every service

to each participant 25 Program Elements 681.460 - 470 Local programs should partner with entities that can provide program elements at no cost Do not need to spend WIOA youth funds on every program element, can leverage resources to provide some elements without using WIOA youth funds Must have agreement with partners to provide leveraged elements 26

14 Program Elements 1) Tutoring, study skills training, instruction and evidence-based dropout prevention and recovery strategies that lead to completion of the requirements for a secondary school diploma or its recognized or for a recognized postsecondary credential; 2) Alternative secondary school services, or dropout recovery services, as appropriate; 3) Paid and unpaid work experiences that have academic and occupational education as a component of the work experience, which may include the following types of work experiences: (i) Summer employment opportunities and other employment opportunities available throughout the school year; (ii) Pre-apprenticeship programs; (iii) Internships and job shadowing; and

(iv) On-the-job training opportunities; 27 14 Program Elements 4) Occupational skill training, which includes priority consideration for training programs that lead to recognized postsecondary credentials that align with in-demand industry sectors or occupations in the local area involved; 28 5) Education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster; 6) Leadership development opportunities, including community service

and peer-centered activities encouraging responsibility and other positive social and civic behaviors; 7) Supportive services 8) Adult mentoring for a duration of at least 12 months, that may occur both during and after program participation; 9) Follow-up services for not less than 12 months after the completion of participation; 14 Program Elements 29 10) Comprehensive guidance and counseling, which may include drug and alcohol abuse counseling, as well as referrals to counseling, as appropriate to the needs of the

individual youth; 11) Financial literacy education; 12) Entrepreneurial skills training; 13) Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services; and 14) Activities that help youth prepare for and transition to postsecondary education and training. Definition of Pre-Apprenticeship 681.480 Pre-apprenticeship, as defined in 681.480 of this chapter, means a program designed to prepare individuals to enter and succeed in an

apprenticeship program registered under the Act of August 16, 1937 (commonly known as the National Apprenticeship Act; 50 Stat.664, chapter 663; 29 U.S.C. 50 et seq.)(referred to in this part as a registered apprenticeship or registered apprenticeship program) and includes the following elements: 30 Definition of Pre-Apprenticeship, cont. 31 1) Training and curriculum that aligns with the skill needs of

employers in the economy of the State or region involved; 2) Access to educational and career counseling and other supportive services, directly or indirectly; 3) Hands-on, meaningful learning activities that are connected to education and training activities, such as exploring career options, and understanding how the skills acquired through coursework can be applied toward a future career; 4) Opportunities to attain at least one industry-recognized credential; and 5) A partnership with one or more registered apprenticeship programs that assists in placing individuals who complete the pre-apprenticeship program in a registered apprenticeship program. Adult Mentoring 681.490

Last at least 12 months and may take place both during the program and following exit from the program. Be a formal relationship between a youth participant. While group mentoring activities and mentoring through electronic means are allowable as part of the mentoring activities, at a minimum, the local youth program must match the youth with an individual mentor with whom the youth interacts on a face-to-face basis. Mentoring may include workplace mentoring where the local program matches a youth participant with an employer or employee of a company. 32 Financial Literacy 681.500

33 create budgets, initiate checking and savings accounts manage spending, credit, and debt, including student loans, consumer credit, and credit cards; teach participants about the significance of credit reports and credit scores understand, evaluate, and compare financial products, services, and opportunities and to make informed financial decisions educate about identity theft, ways to protect themselves from identify theft, and how to resolve cases of identity theft

Comprehensive Guidance 681.510 This includes drug and alcohol abuse counseling, mental health counseling, and referral to partner programs, as appropriate. When referring participants to necessary counseling that cannot be provided by the local youth program or its service providers, the local youth program must coordinate with the organization it refers to in order to ensure continuity of service. 34 Leadership Development Opportunities 681.520

Opportunities that encourage responsibility, confidence, employability, self-determination, and other positive social behaviors such as: Community and service learning projects Peer-centered activities, including peer mentoring and tutoring Organizational and team work training, including team leadership training 35 Positive Social and Civic Behaviors 681.530 Self-esteem building

Working with individuals from diverse backgrounds; Maintaining healthy lifestyles, including being alcohol- and drug-free; Positive job attitudes and work skills. 36 Individual Training Accounts 681.550 Individual Training Accounts (ITAs) are allowable for OSY (16-24) Must use provider from Eligible Training Provider List when using ITAs ITAs are not allowed for ISY

ISY 18 and over may co-enroll in the adult program 37 Entrepreneurial Skills Training 681.560 Seek out and identify business opportunities Develop budgets and forecast resource needs Understand various options for acquiring capital and the trade-offs associated with each option Communicate effectively and market oneself and ones ideas. 38

Entrepreneurial Skills Training 681.560 Entrepreneurship education that provides an introduction to the values and basics of starting and running a business. Enterprise development which provides supports and services that incubate and help youth develop their own businesses. Experiential programs that provide youth with experience in the day-to-day operation of a business. 39 Supportive Services 681.570

40 Services include, but are not limited to, the following: a)Linkages to community services; b)Assistance with transportation; c)Assistance with child care and dependent care; d)Assistance with housing; e)Needs-related payments; f) Assistance with educational testing; g)Reasonable accommodations for youth with disabilities; h)Legal aid services; i) Referrals to health care; j) Assistance with uniforms or other appropriate work attire and work-related tools, including such items as eyeglasses and protective eye gear; k)Assistance with books, fees, school supplies, and other necessary items for

students enrolled in postsecondary education classes; and l) Payments and fees for employment and training-related applications, tests, and certifications. Follow-up Services 681.580 All youth participants must be offered follow-up services and follow-up services must be provided for a minimum of 12 months unless participant declines them or cannot be located Type of follow-up services based on needs of individual (and may be longer than 12 months if needed) Follow-up services must be more than a contact attempted or made for sole purpose of securing documentation for reporting

41 Follow-up Services681.580 Follow-up services may include regular contact with a youth participant's employer, including assistance in addressing work-related problems Follow-up services may include the following program elements: 1) 2) 3) 4) 42

Supportive services; Adult mentoring; Financial literacy education; Services that provide labor market and employment information about in-demand industry sectors or occupations available in the local area, such as career awareness, career counseling, and career exploration services; and 5) Activities that help youth prepare for and transition to postsecondary education and training. Work Experiences 681.590 - 600 43 Local youth programs must expend not less than 20 percent of the funds allocated to them to provide ISY

and OSY with paid and unpaid work experiences Local WIOA youth programs must track and report program funds spent on paid and unpaid work experiences The percentage of funds spent on work experience is based on total local area youth funds expended for work experience rather than calculated separately for ISY and OSY Local area administrative costs are not subject to the 20 percent minimum work experience expenditure requirement Summer Employment 681.610-620 WIOA does not require Local WDBs to offer summer youth employment opportunities.

WIOA does require Local WDBs to offer work experience opportunities using at least 20 percent of their funding, which may include summer employment. 44 Education offered 681.630 What does education offered concurrently with and in the same context as workforce preparation activities and training for a specific occupation or occupational cluster mean? Reflects an integrated education and training model and describes how workforce preparation

activities, basic academic skills, and hands-on occupational skills training are to be taught within the same time frame. 45 Incentives 681.640 Incentive payments to youth participants are permitted for recognition and achievement directly tied to training activities and work experiences The local program must have written policies and procedures in place governing the award of incentives and must ensure that such incentive payments are 46

Tied to the goals of the specific program; Outlined in writing before the commencement of the program that may provide incentive payments; Align with the local programs organizational policies; and Accord with the requirements contained in 2 CFR part 200. Community Involvement 681.650 Local WDBs and programs must provide opportunities for parents, participants, and other members of the community with experience working with youth to be involved in the design and implementation of youth programs Ways to get involved could include:

47 serving on youth standing committees serving as mentors serving as tutors providing input into the design and implementation of other program design elements One-Stop Connection 681.700 - 710 Youth program is a required One-Stop partner and must fulfill the roles and responsibilities of a One-Stop partner

Local WDBs must either co-locate WIOA youth program staff at One-Stop Centers and/or ensure One-Stop Centers and staff are trained to serve youth and equipped to advise youth Other connections with One-Stops may include: The coordination and provision of youth activities; Linkages to the job market and employers; Access for eligible youth to the information and services required in 681.460; Services for non-eligible youth, such as basic labor exchange services, other self-service activities such as job searches, career exploration, use of career center resources, and referral as appropriate. 48 One-Stop Connection

Local WDBs must ensure One-Stop Centers fund services for non-eligible youth through programs authorized to provide services to such youth One-Stop Centers may provide basic labor exchange services under the Wagner-Peyser Act to any youth 49 Guidance TEGL 23-14: Workforce Innovation and Opportunity Act (WIOA) Youth Program Transition TEGL 08-15: Second Title 1 WIOA Youth Program Transition Guidance

50

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