Modeling an Institutional Pathway to a Healthier, More

Modeling an Institutional Pathway to a Healthier, More

Modeling an Institutional Pathway to a Healthier, More Sustainable Future Green IT Update CIO Council September 21, 2015 Agenda 1. Sustainability at Harvard 2. University-wide Progress a) 2009 Best Practices b) Data Center Consolidation c) FY15 Working Groups 3. Green IT Opportunities: FY16-18 Strategic Areas of Focus 4. Request and Discussion Reducing our Footprint

University-wide Alignment Buildings and Resilience Best-in-class Sustainable Operations Enhancing Well-Being Speaks toPositive commitments Propelling Change 33 Commitments set strategic priorities for future research and action: Reduce exposure to toxics Target high-risk chemicals Access to wellness programs Renewable energy NPV+ energy efficiency measures Scope 3 tracking

Planning and landscaping Bikeability and fleet emissions Connect research with campus Curriculum and programming Communications and marketing Alumni engagement Governance and leadership External partnerships Green Office and peer-to-peer action Reward and recognition Our Opportunity Green IT Best Practice

Accomplishments In 2009, the University established a set of Green IT Best Practices for efficient IT operations to support Harvards goal to reduce greenhouse gas emissions 30% by 2016. To date, Harvard is approximately 85% in compliance. Deploy smart-power strips and workstation power management Procure energy star and EPEAT rated computers Utilize low power computing if feasible (laptops/thin clients)

Minimize personal printers and implement shared printing Track data center PUE Conduct datacenter energy audits (IT + facilities) Review and approval of all HVAC for Information and Communication Technologies (ICT) equipment

Include green power and efficient operations in criteria for off-site data-centers Lease computing Consolidate Information and Communication Technologies (ICT) asset procurement within Schools and units Use shared, managed Information and Communication Technologies (ICT) resources

Set all computers to default duplex printing Adhere to ASHRAE 2008 data center guidelines Virtualize servers by default Eliminate phantom plug loads Meter energy use in data centers University-wide Progress: Data Center Consolidation FY15 Progress:

Overview of Sub-Committees Green IT Co-Chairs (full Green IT committee and both associated sub-committees): James Cuff, Assistant Dean for Research Computing, FAS Eric DSouza, Senior Project Manager, IT Planning Initiatives, HUIT Doug Scatterday, Director of Facilities, HBS SEMC Co-chair Liaison: Heather Henriksen, Director, CS, OFS Staffed by: Jennifer Stacy, Sr. Sustainability Manager, CS, OFS Green IT Sub-Committee Members (full committee, meets 1-2X annually, ongoing) Carrie Ayers (HLS), Rob Behrent (HMS), Bill Brady (HUIT), Bob Cahill (HUIT), Peggy Callinan (GSE), Dennis Churchman (HBS, FY15), Don Claflin (SEAS), Ralph DeFlorio (HDS), Leo Donnelly (HUIT), Stephen Ervin (GSD), Gabriele Fariello (SEAS), Prasana Gopalakrishnan (CS), Dan Hawkins (HDS), Arthi Kasetty (HKS), Tammie Lombardo (HLS), Bob Manning (CS), Joel McKellar (GBS), Pearse McKiernan (CS), Jim Nelson (HPPM), Bob Phillos (GSE), Brian Pedranti (HSPH), Chris Pringle (HBS, FY16), Bill Shanker (SP, FY16), Ty Smith (HKS), Matt Stec (FAS), Paul Williams (HMS), Intelligent Building Systems Sub-Committee Members: Rob Behrent (HMS), Dennis Churchman (HBS), John Clougherty (CS, E&U), Leo Donnelly (HUIT), Katherine Gates (FAS), Greg Gorman (HUPD), Pearse McKiernan (CS, TL), Jason Munro (HBS), Jim Nelson (HPPM), Steve Robichaud (FAS), Caroleen Verly (CS, OFS), Paul Williams (HMS) Endpoint Power Management Sub-Committee Members: Jeff Bernhard (HUIT), Craig Bradford (FAS Facilities), Dennis Churchman(HBS), Don Gillis (HMS Facilities),

Pearse McKiernan (VPCS), Jason Obedzinksi (HMS), Chuck OBrien (HRE), Caroleen Verly (OFS), Paul Williams (HMS) FY15 Progress: Intelligent Building Systems Sub-Committee Objectives and Key Deliverables: 1. Develop a better cross-functional (Facilities and IT and potentially Finance) understanding of how intelligent building systems are and can be used to support Harvards sustainability goals (Accomplished) 2. Examine potential opportunities e.g. integration across Siemens (BMS), EMS (room/event scheduling) and the new university SIS (student information system) (Accomplished) 3. Develop a shared understanding of how to more effectively manage the energy draw of network equipment, and the impact of growing demand for Power over Ethernet (PoE) devices (Accomplished) 4. Develop and update guidelines for intelligent building systems that IT and Facilities/Operations can use for new construction to meet Harvards sustainability goals (To Do) Opportunity: 5. With new construction and campus development, including Allston and House Renewal, establish design standards, which will ensure future campus sustainability, and enable

financial and operational efficiencies in our facilities management. Next Steps FY16: 6. Identified as an ongoing key area of focus. 7. Will develop revised objectives (including objective 4 above) for FY16 and revise membership accordingly. FY15 Progress: Endpoint Power Management Sub-Committee Objectives and Key Deliverables: 1. Validate business case for large scale deployment of endpoint power management across campus (Accomplished) 2. Implement pilot endpoint power management programs within FAS, HUIT, OFS, HBS and HMS. Evaluate success of pilots (Accomplished) 3. Establish a plan to implement power management programs broadly (if pilots successful) or develop recommendation of next steps (Recommendation) Opportunity: 4. All schools and departments implement standard power management settings on endpoint devices at the time of deployment (Green IT Standards). 5. Leverage energy efficiencies and power management gains in future hardware and operating systems.

Outcomes and Next Steps FY16: 6. Pilots did not support universal adoption of additional power management measures the settings of machines at deployment already optimized energy efficiency. 7. Green IT Committee will continue to monitor. Green IT Opportunities FY16-18 Strategic Areas of Focus WASTE E-WASTE: Recycle all electronic/digital hardware, devices, and consumables in a secure and sustainable manner. o o o o Manages security and reputational risks

Social justice and health concerns Sub-committee convening in FY16 Commitment in Sustainability Plan GREEN PRINTING: Implement managed printing and copying across campus and reduce the number of personal printers, and the ratio of printing and copying devices per FTE across campus. o Process efficiency and opportunity to save money More Resources/Time Needed Easy Win Green IT Opportunities FY16-18 Strategic Areas of Focus ENERGY

INTELLIGENT BUILDING SYSTEMS: Establish and implement standards for the deployment, secure integration, and use of intelligent building systems in all new construction and existing buildings across campus. o o Supports University Mission by creating high performing campus through stateof-the-art facilities and building management. Sub-committee continues to meet through FY16 ENDPOINT POWER MANAGEMENT: All schools and departments implement standard power management settings on endpoint devices at the time of deployment Leverage energy efficiencies and power management gains in future hardware and operating systems.

o Opportunity for Green IT Standard More Resources/Time Needed Easy Win Green IT Opportunities FY16-18 Strategic Areas of Focus PRACTICE SHARED RESOURCES: Increase the use of shared, managed Information and Communication Technologies (ICT) resources, and services across campus. o o

VENDOR MANAGEMENT: Include effective sustainability practices as criteria in the selection and on-going management of computing vendors and service providers, including cloud computing. o University alignment and opportunities for efficiency savings Convene and create best practices Scope 3 commitment AV/MULTIMEDIA SPACE AND TECHNOLOGY MANAGEMENT: Identify and address sustainability opportunities through design and energy and resource reduction. o

o o Identified as growth driver of IT-related energy and emissions Study and prepare for impacts and costs Identify best practices to inform decisions More Resources/Time Needed Easy Win Green IT CIO Council Request Opportunity to Demonstrate Leadership and Innovation o o o Manage risks (security and reputational) Increase process efficiencies

Financial savings CIO Council Request 1. Approve FY16-18 Strategic Areas of Focus 2. Adoption of University-wide IT Standards (To Be created FY16) 3. Contract Management o 4.

CIO Council Vendor Management initiative to incorporate vendor sustainability practices into RFPs and contracts, including Scope 3 reporting requirements Importance of Existing Annual Reporting (Continue to align with existing data request) o Develop baselines in each area of focus and report annual progress; addition of ewaste metrics Appendix Green IT: Update For CIO Council June 17, 2013 GHG Implementation Planning Process 18

Green IT Sub-Committee Agenda 1) Re-cap: Jan-2012 Recommendations to CIO Council 2) Green IT Metrics (from Submitted Energy Conservation Measures in 2013 GHG Reduction Plans) 3) Identified Drivers of Growth and Change in IT Greenhouse Gases 4) Discussion 19 Harvard IT Energy Consumption The Scale of the Opportunity (Back of the Napkin Estimate in CY2011) IT = 13-25% of Total Energy Usage* Total Harvard Electricity Demand = ~40-60 MW Peak Total IT Consumption = ~8-10 MW ($9-11M/year) or 13-25% Data Centers = ~6 MW ($6.7M/year) 3 MW computing + 3 MW cooling (inc. LMA and 1 Summer St)

Network Equipment = ~0.5-1 MW ($0.6M-1.1M/year) ~100K ports @ 5-10 W End Points = ~1.5-3 MW ($1.7M-3.4M/year) 30-60K endpoints @ 50 W Note: These numbers are order of magnitude estimates Power to Energy Cost per year calculation : Power (kW or MW) x 365.25 days x 24 hours x 80% load factor x $0.16 per kWH * Stanford and several Australian Universities that base-lined electrical consumption affirm that IT equipment is responsible for 25-30% of the overall electrical energy consumption on campus. 20 Expanded Green IT Guidelines Recommendations and Discussion Points (Endorsed by CIO Council in Jan-2012) Target ~$2M of $12M Harvard Green Loan Fund for Green IT projects. Loans will be interest free. Schools/depts. apply for Harvard Green Loan Funds for Green IT projects, where the funding source will help the project to be initiated. Green Loan Funds will fund up to 50% of the selected, qualifying project s cost. Green Loan Funds should not be used to fund on-going operations e.g. smart power-strips. Proposals must meet a 10 year simple payback criteria, and will go through a review process.

Recommended qualifying projects: Datacenter energy audits and energy efficiency, virtualization and consolidation projects. Consolidate to fewer, more cost and energy efficient data-centers. Rationalize location of compute (e.g. admin. compute at 60 Oxford Street, and 1 Summer Street; research/High Performance Compute at MGHPCC, Holyoke, MA). Incentivize initiatives to consolidate/move IT equipment into cost and energy efficient data-centers. Collectively work with NStar and National Grid to fund computational fluid dynamic (CFD) analysis and audits of data-centers, and resulting energy efficiency projects. School IT and Facilities collaboratively develop a local annual plan reflecting data-center energy audits and associated energy efficiency, virtualization, and data-center migration/consolidation projects. Case Studies: 60 Oxford Street Datacenter: Variable Speed Drive Implementation HUIT Unified Computing System Implementation Decommissioning the Harvard Divinity School Datacenter The Massachusetts Green High Performance Computing Center Harvard Business School Shad Hall Datacenter Audit End-point power management : implementation of BigFix or Verdiem. Evaluate and deploy power management software like BigFix or Verdiem as Stanford has done. Start with low risk areas classrooms / labs. Stanford has ~35,000 devices under BigFix. Case Study: Pilot Verdiem project at HBS. School IT and Facilities collaboratively plan and implement a pilot end-point power management solution. If collective agreement BigFix and/or Verdiem as preferred solutions - negotiate volume licensing.

21 Expanded Green IT Guidelines Recommendations and Discussion Points (Endorsed by CIO Council in Jan-2012) Telework: Feasibility of pilot program Establish a cross-functional team (Finance, Facilities, HR and IT) at school level to explore and then pilot tele-work strategies, building off the policy development work that HHR is currently doing. Define categories of workers like Cisco does: e.g. campus based, mobile and remote. The major source of cost savings and sustainability gains is the avoidance of physical campus expansion. Explore feasibility of pilot tele-working initiative. Case Study : Harvard Divinity School 4-day Compressed Work week over the Summer. Intelligent Building Systems: Planning, implementation, support and impacts The classes of intelligent (digital) building systems are growing : Physical Access Control, Surveillance Video, Building Management (BMS/DDC), Lighting and faade control, Fire Alarm control, Green screen and digital signage, Elevator controls, Life/Safety monitoring, Utilities management, Traffic and Parking management, Point of Sale, Space management, and Vending form a partial list. On-going, structured dialog for planning, implementation, and support needed between Schools IT and Facilities, Campus Services and HUIT.

Case Studies Integration : Event Management System (EMS) and Building Management System (Siemens) at HLS Experiences with Digital Lighting Systems (DALI, Lutron) IT and Facilities collaborate to include IT plan within schools annual Greenhouse Gas Reduction plan (Mar-2013). CIO Council input and discussion: Other priorities / significant projects ? Green IT projects to be tackled collectively universitywide vs on a school by school basis? 22 Green IT Metrics Self-reported by schools for datacenters & endpoint devices (May 2013) as part of submitted tub GHG reduction plans Key Data Points and Themes (from work in process data - being validated and some gaps) Data-centers ~2MW IT load ~23M kWh/year total energy consumption ~$3.2M energy spend/year Data-center consolidation initiatives Data-center facilities efficiency projects

Virtualization projects Endpoint Devices ~ 20,000 managed endpoint devices (excludes students devices) ~3M kWH/year energy consumption ~$415K energy spend/year Smart-power-strips and power management initiatives Shared services initiatives Add Network component for energy consumption to self-reporting in CY2014 23 Identified Drivers of Growth and Change in IT related GHG Increase in # of devices that faculty, staff, students and other members of the Harvard community bring to campus and use. Growth in demand for research and high performance computing. Growth in eLearning. Growth in data volumes Increase in demand for wireless and wired networking Cloud based IT services Increase in amount of IT/AV/multi-media equipment in physical spaces

Physical growth Allston, House Renewal, other 24 Discussion Need CIO Council to encourage more communication and collaboration within IT teams, and with Facilities colleagues on energy conservation measures and GHG reduction. GSE, HMS and HUIT have extensive IT related energy conservation measures in CY2013+ plans. Historically, (not reflected in current year plan) schools and departments have implemented many IT related energy conservation measures. Comments, feedback and suggestions welcomed. Thank you. 25

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