New Month End Procedures For The Purchase Card Program

New Month End Procedures For The Purchase Card Program

Month End Procedures For The Purchase Card Program 1 Month End Procedures For The Purchase Card Program Cardholders steps throughout the month remain the same All Rules and Regulations remain the same The first business day of the month is still the day to print out the statements and attach all supporting back-up documentation

Statements or Statement of Accounts (report) with attached back-up are still forwarded to the Authorized Agent The Authorized Agent MUST review all statements and sign the Purchase Card Certification Label. Labels can be found on Controllers Website. The agency will then place all packages in envelopes with the signed Purchase Card Certification Label for each envelope and affix the labels to each envelope and forward to the Office of Accounts and Control by the 15th day of the month 2 Purchase Card Certification Label Purchase Card Certification Label Package_ _ _ of_ _ _ Reconciliation Month_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FY_ _ _ _ _ _ _ _ _ Fund/ Agency_ _ _ _ _ _ _ _ _

Control Group(s)_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Total Charges Within Package $_ _ _ _ _ _ _ _ _ _ _ _ I certify that all charges associated with the Purchase Card Statements are valid state charges, adhere to all Purchase Card Rules and Regulations and that all required backup documentation is included in this package. Authorized Agent Date 3

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