ACRP Report XXX: Interpreting Airport Monitoring Results

ACRP Report XXX: Interpreting Airport Monitoring Results

ACRP Project 0274 Using Existing Airport Management Systems to Manage Climate Risk ICF in association with Gresham, Smith, and Partners Faith Group, LLC Introduction Project Background Problem: Airport management systems address risk, uncertainty, and extreme weather, but few consider climate risks.

Goal: Help airports incorporate these climate risks into their existing management processes. Resulting Products: Handbook: Using Existing Airport Management Systems to Manage Climate Risk Quick Start Guide Benefits of Integrating Climate Risks Enhance climate resilience without overhauling existing planning and management processes.

Increase likelihood of success through existing systems than through a new program or process. Discuss climate risks and associated actions within the context of other airport priorities. Project Timeline Who Should Use the Handbook? Executives, managers, and staff responsible for Minimizing disruptions to airport services,

Maintaining or repairing infrastructure, Managing investments in infrastructure, and Other long-term or strategic planning activities. Why Should Airports Use the Handbook? Climate Risks Impacts to Planning and Operations Airports make climate-related assumptions in planning and operations:

Maintenance needs, Infrastructure design and investment, and Emergency and irregular operations planning. Climate change will affect these assumptions historical events are not indicative of the future Example Climate Change Impacts on Airports Temperature Increases rate of pavement deterioration Decreases worker safety Precipitation Increases stress drainage infrastructure Reduces useful life expectancies of

infrastructure Drought Negatively affects facility development Increases operational costs Winter Weather Adjusts winter operations Adjusts equipment needs Sea level rise Increases extent of storm surge Threatens critical infrastructure Benefits of Addressing Climate Risks at Airports Save on maintenance costs.

Improve safety and security. Avoid being caught unprepared. Avoid underestimating infrastructure sizing requirements. Maintain compliance. Improve reliability and customer service.

Maintain continuity of operations. Improve ability to recover. Handbook Handbook Overview Self-Assessment Step-by-step guidance for identifying: What are my relevant climate hazards? What are my expected climate risks from these hazards? Which management systems should I use to manage

my climate risks? Which Management Systems Should I Start with? Consider the severity of climate risks at the airport, and which management systems can address those risks. Consider the time horizon of each management system: Planning horizon and Implementation horizon.

Identify management systems due for a regular update. Example starting points: Use a management system to monitor climate risks over time. Consider climate change in the design of new infrastructure. Learn from extreme weather events. Then What? Taking Action on Climate Risk Building Support for Addressing Climate

Risks Identify a champion. Define roles and responsibilities. Make the case to executive management. Build support across airport departments. Coordinate with external stakeholders.

Communicate effectively. Management Systems Strategic Planning Master PlanningRisk Enterprise Management Safety Management Capital Planning Asset Management Emergency Management Management System Strategies

Climate entry point. Existing step in the management process that provide an opportunity to incorporate climate risk. Integration actions. Build on type of work already being done at each step in the management system. Strategic Planning Climate Entry Points Climate Integration Actions Example Integration Strategies Scan the environment and

predict developments (SWOT analysis). Identify strategic issues, strategies, and long-term objectives. Monitor and measure. Identify threats and opportunities from climate change. Evaluate hazards identified in the selfassessment. Prioritize climate risks to existing planning and operations. Identify strategic issues, strategies, and long-term objectives related to managing climate risk.

Monitor climate resilience performance measures. Continuously improve. Reevaluate and modify your climate risk management objectives over time.. Continuously integrate new climate risk information into decision-making Evaluate all threats and opportunities (including those related to climate change) to identify strategic issues, strategies, and long-term objectives. Set and monitor performance measures for a climate risk management or climate resilience strategic objective. Continuously improve management of climate risks.

Integrate with decision-making. Periodically review data on performance measures to understand and improve performance. Refine strategic issues, strategies, and objectives as needed to ensure objectives are being met. Cross-cutting Adaptive Management Strategies Identify data metrics. Use existing or create new performance/data metrics to gauge impacts of climate risks Use event expense codes. Track costs related to

climate risk events or impacts Use existing (or create new) annual processes to review data. Identify a tipping point. Determine a point in your data tracking where action is needed. Example Data Metrics Data Metric Asset Performance Duration of damage or closure (i.e., how long was asset out of service) Pavement condition (such as occurrences of buckling, rutting, and cracking on runways and other paved surfaces) Operations Changes in energy usage

Number of weather-related flight delays or cancellations Overall Expenditures Quantity of staff time spent preparing for, responding to, and recovering from weather events Cost of damages to infrastructure and facilities Weather Event Frequency and Severity Frequency of storm events (e.g., thunderstorms, hurricanes, snow storms, other severe weather) Frequency of extreme temperatures (e.g., heat waves or cold fronts) Tracking frequency For each event Annually Annually Annually For each event For each event For each event

For each event Other Handbook Resources Glossy template for engaging airport executives Expanded list of climate risk data metrics to monitor Detailed list of climate data resources

Quick Start Guide Condensed, visual version of the handbook Highlights key processes and resources Report Resources Final handbook at http:www.trb.org/Main/Blurbs/178312 Quick Start Guide and Template at www.TRB.org. Contact Beth Rodehorst, Principal Investigator

ICF [email protected] Appendix Strategic Planning Climate Entry Points Climate Integration Actions Example Integration Strategies Scan the environment and predict developments (SWOT analysis) Identify strategic issues, strategies, and long-term

objectives Monitor and measure progress Identify threats and opportunities from climate change Evaluate hazards identified in the selfassessment Prioritize climate risks to existing planning and operations Identify strategic issues, strategies, and long-term objectives related to managing climate risk Monitor climate resilience performance measures Continuously improve

Re-evaluate and modify your climate risk management objectives over time Continuously integrate new climate risk information into decision-making Evaluate all threats and opportunities (including those related to climate change) to identify strategic issues, strategies, and long-term objectives Set and monitor performance measures for climate risk management or climate resilience strategic objective Continuously improve management of climate risks Integrate with decision-making Periodically review data on performance measures to understand and improve your

performance Refine strategic issues, strategies, and objectives as needed to ensure objectives are being met Master Planning Climate Entry Points Climate Integration Actions Example Integration Strategies Conduct existing conditions survey. Evaluate how climate change could affect aviation forecasts or facility requirements. Develop and

evaluate alternatives assess environmental impact of analysis. Develop and evaluate alternative develop airport layout plan. Monitor and measure progress. Continuously improve. Consider impact of climate change through environmental analyses. Understand existing organization/facility. Evaluate hazards identified in the selfassessment. Incorporate climate information into level

of service forecasts. Prioritize climate risks to existing infrastructure and aviation forecasts. Draw from climate hazard data collected in the self-assessment or other sources. Consider any climate implications determined during the existing conditions survey. Integrate with decision-making. Consider whether infrastructure Assess the time horizon of your identified climate hazards. changes are needed to accommodate climate change. Incorporate climate change considerations into design requirements. Monitor climate resilience performance measures. Re-evaluate and modify your climate risk management objectives over time.

Continuously integrate new climate risk information into Set and monitor performance measures for climate risk management objective. Continuously improve management of climate risks. Periodically review data on performance measures. Climate Entry Points Identify risks. Develop risk response plans (mitigation strategies). Secure funding and implement plan.

Provide enterprise risk management training. Monitor and measure progress.. Continuously improve Enterprise Risk Management Climate Integration Example Integration Strategies Actions Incorporate self-assessment results into the risk assessment. Prioritize climate risks in the risk register. Develop methods for incorporating uncertainty into climate risk assessments. Share risk information to coordinate Incorporate climate risks into

mitigation efforts. existing mitigation strategies, or Seek low-cost options for mitigating develop new strategies. climate risks in the short-term. Identify insurance plans and provides that address climate risks. Develop a Business Continuity Plan (BCP) or Continuity of Operations Plan (COOP). Seek funding sources from federal, state, Identify funding sources for and local resources for climate risk climate risk management management. activities. Update your training protocols to include Update training protocols. the identified climate risks, risk assessment results, and modified or new mitigation strategies.

Monitor and measure service disruptions, Monitor climate risk related personnel and stakeholder safety, and performance indicators. financial costs related to identified climate hazards and risks. Re-evaluate how climate hazards and risks Re-evaluate climate risk data are being incorporated into your enterprise and mitigation strategies over risk management process. Identify threats from climate change. Continuously coordinate with risk management personnel to help overcome barriers that may arise Safety Management Climate Entry Points

Climate Integration Actions Example Integration Strategies Evaluate whether SMS is effectively accounting for projected changes in weather-related safety risks. Establish a policy to review weather frequency assumptions. Provide SMS Incorporate climate change into Update training to include climate hazard information. training. SMS procedure trainings. Update training to include reviewing recent weather trends. Establish a policy to identify climate Design SMS. Identify climate change as a change as a safety risk. safety risk.

Monitor recent weather trends that may Monitor and Monitor weather trends and affect worker or passenger safety. measure progress. climate-related metrics. Continuously Re-evaluate and modify climate- Continuously improve management of climate-related safety risks. improve related safety risks.. Periodically review data on climate hazard Integrate with Continuously integrate new risks and recent weather trends. decision-making. climate risk information into risk Refine identified risks and hazards or SMS assessment trainings as needed to ensure SMS objectives are met. Identify

risks/hazards. Include risks from climate change and extreme weather events in risk/hazard identification. Capital Planning Climate Entry Points Climate Integration Actions Example Integration Strategies Design project. Integrate climate change projection data into design practices. Screen projects for climate

risks. Establish tiers of analysis. Plan for uncertainty with flexible design practices. Downscale climate risks to specific projects. Select and apply evaluation criteria. Collaborate with stakeholders to develop a rating system. Evaluate project. Rank project. Manage capital plan Secure funding and implement plan. Develop airport capital planning

policy. Closeout and evaluate project. Include climate risk management as a criterion for project ranking. Consider climate risk management needs in development of project request list.. Allocate funding for climate risk management projects. Identify facilities, assets, or infrastructure vulnerable to climate risks. Generate project request list. State and local resources. Resilience bonds. Create a general climate risk guiding Incorporate climate risk

policy. management as an overarching guideline. Create a review protocol specific to climate Review climate risk risk management. management efforts and identify opportunities for improvement. Measure the historical and post-investment Monitor and Monitor the performance of service disruptions for a given event measure progress. climate risk management Asset Management Climate Entry Points. Climate Integration Actions

Example Integration Strategies Maintain assets. Integrate resilience into project design. Use asset rehabilitation and replacement as early opportunities for managing climate risks in the design phase of projects. Incorporate climate information into level of service forecasts. Prioritize climate risks to existing infrastructure and aviation forecasts. Create a plan for critical assets in advance of an event. Evaluate the probability and consequences of asset failure under climate change. Set target levels of Evaluate how climate change service.

could affect aviation forecasts. Determine Consider the impacts of climate business risk risks. (criticality). Determine existing Evaluate how climate change conditions. could affect asset performance. Monitor and measure progress. Continuously improve. Monitor climate resilience metrics. Reevaluate and modify existing conditions determination. Evaluate hazards identified in the selfassessment.

Update scheduling, prioritization, and asset condition analysis. Develop metrics for events that exceed thresholds. Use event expense codes. Monitor and measure asset performance under increasing climate risks. Continuously evaluate data for changes in performance. Improve methodology for integrating and tracking climate risk and asset Emergency Management Climate Entry Points Climate Integration Actions Example Integration Strategies

Identify risks. Review and update risk register in light of climate risks. Develop risk response processes/mitigati on strategies. Conduct management review. Develop risk response processes or mitigation strategies for any new climaterelated risks. Review performance during each stage of the event and integrate lessons learned into the emergency management plan. Reevaluate and modify climaterelated risks.

Consider possibility of new types of events. Consider increased severity of existing types of events. Consider changing risks associated with other risk management activities at the airport. Require after-action reports. Establish collaborative debrief sessions. Continuously improve. Integrate with decision-making. Identify and document lessons learned after an event. Evaluate airports emergency reserve budget. Reevaluate incorporation of climate

hazards and risks into emergency management process. Review recent trends and latest climate projections to determine whether extreme events are the beginning of a potential trend. Periodically review data on climate hazard Continuously integrate new risks and recent weather trends. climate risk information into risk

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