CONTENTS OF DOCUMENT:PageSection A: Invitation to Tender3Section B: Special Instructions5Section C: Specifications and Returnable Documents7Section D: BBBEE certificate/sworn affidavit to be attached (if points claimed)21Section E: Declaration of Interest22Section F: Schedule of prices25Section G: Contractual obligations29Section H: Price escalation30Section I: Declaration of good standing with SARS (Tax Clearance Certificate or Pin Number)31Section J: Authority to sign32Section K1: Form of offer and acceptance34Section K2: Form of Tender36Section L: Schedule of Variations from Specifications37Section M: Schedule of Alternative tenders38Section N: Declaration by Tenderers39Section O: General Conditions of ContractSection P: Declaration for Procurement Above R10 Million (Vat Included)40Section Q: Certificate of Independent Bid (NB this form must be completed by all Tenderers)50Section R: Copy of Latest Municipal Account53Section S: Declaration of Bidders past SCM Practices54Section T: Vendor Registration56Section U: Contract Form : Rendering of Services57Section V: Contract Form - Purchase of Goods/ Works (Bidder)60Section W: Contract Form - Purchase of Goods/Works (Purchaser)62Section X: Occupational Health And Safety Specifications for Projects and Maintenance64Section Y: Declaration Certificate for Local Production and Content for Designated SectorsSection AA: Pricing Schedule (Professional Services)90Section AB: Pricing Schedule (Non-firm Prices)9624894

SECTION AADVERTISEMENTCITY OF uMHLATHUZETenders are hereby invited for the following:TENDER: APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF SPECIALISEDTRAINING FOR SCIENTIFIC SERVICES FOR THREE (3) YEARSTenderers are hereby invited from suitably qualified suppliers for the following:BidBid DescriptionsNumberPreferentialOpening DateCompulsory BriefingBid Closing Datepointfor BidSession Date, Time andand 9APPOINTMENT OF A SERVICEPROVIDER FOR THE PROVISIONOF SPECIALISED TRAINING FORSCIENTIFIC SERVICES FORTHREE (3) YEARSPrice 8023 May 2019Equity 20Date04 July at 12:00pmTime:Note: Mandatory requirements for tenders: Regulation 44 of the Supply Chain Management Regulations states that the Municipality may not makeany award to a person who is in the service of the state (government), and if that person is not a naturalperson, of which any Director, Manager, Principal, Shareholder or Stakeholder is a person in the service ofthe state; or who is an advisor or consultant contracted with the municipality or municipal entity . All bids are subject to the terms and conditions contained herein and in the bid documentation as stipulatedby various legislations governing public procurement including City of uMhlathuze’s policies uMhlathuze Municipality does not bind itself to accept the lowest or any tender, and reserves the right toaccept any tender in whole or in part.Submission of bids Sealed bids, clearly endorsed: "TENDER NO: 8/2/1/UMH473-18/19" must be placed in the Tender/Bidbox at the Foyer of Civic Centre, 5 Mark Strasse, Richards Bay before 12:00 noon on .The Tenderers details and return address must be indicated on the back of the sealed envelope in whichthe Tender is deposited, this is required for the purposes of returning tenders in cases where it may berequire.Council will not accept responsibility for the late delivery of Tenders by courier services or any other means thatare not placed in the tender box on or before the date and time of closing of the tender.Enquiries can be directed to M.A Phoshoko at telephone number 035-907 5072 or Z.Y Mashiyi at telephonenumber 035-907 507 5076It is the requirement of this tender that the successful bidder must implement a successful Corporate SocialInvestment (CSI).Tenderers who have not been contacted within 120 days after the closing date of this tender mustaccept that their tender was unsuccessful.Civic OfficesPrivate Bag X1004RICHARDS BAYDR N J SibekoMUNICIPAL MANAGER3


SECTION BSPECIAL INSTRUCTIONS AND NOTICES TO TENDERERS REGARDING THE COMPLETION OF TENDERING FORMSPLEASE NOTE THAT THIS TENDER IS SUBJECT TO THE MUNICIPAL SUPPLY CHAIN MANAGEMENTREGULATIONS.NB!! The Tenderers details and return address must be indicated on the back of the sealedenvelope in which the Tender is deposited, this is required for the purposes of returningtenders in cases where it may be required.1.Unless inconsistent with or expressly indicated otherwise by the context, the singular shall include the plural andvisa versa and with words importing the masculine gender shall include the feminine and the neuter.2.Under no circumstances whatsoever may the tender forms be retyped or redrafted. Photocopies of the originaltender documentation may be used, but an original signature must appear on such photocopies.3.The tenderer is advised to check the number of pages and to satisfy himself that none are missing or duplicated.4.Tenders submitted must be complete in all respects. If this provision is not complied with, such tender shall berejected as being invalid. The City of uMhlathuze would not waste time trying to correct and collecting documentsthat were omitted.5.Tenders shall be lodged at the address indicated not later than the closing time specified for their receipt, and inaccordance with the directives in the tender documents.6.Each tender shall be addressed in accordance with the directives in the tender documents and shall be lodged in aseparate sealed envelope, with the name and address of the tendered, the tender number and closing dateindicated on the envelope. The envelope shall not contain documents relating to any tender other than that shownon the envelope. If this provision is not complied with, such tender s shall be rejected as being invalid.7.All tenders received in sealed envelopes with the relevant tender numbers on the envelopes are kept unopened insafe custody until the closing time of the tenders. Where, however, a tender is received open, it shall be sealed. Ifit is received without a tender number on the envelope, it shall be opened, the tender number ascertained, theenveloped sealed and the tender number written on the envelope.8.A Tender box, situated in the main Foyer Civic Centre Richards Bay is provided for the receipt of tenders, and notender found in any other box or elsewhere subsequent to the closing date and time of tender will be considered.9.No tender sent through the post will be considered.10.No tender submitted by telefax, telegraphic or other electronic means will be considered.11.Tendering documents must not be included in packages containing samples. If this provision is not complied with,such tender s shall be rejected as being invalid.12.Any alteration made by the tenderer must be initialled.13.Use of correcting fluid is prohibited.14.Tenders will be opened in public as soon as practicable after the closing time of tender.15.Where practical, prices are made public at the time of opening tenders.16.If it is desired to make more than one offer against any individual item, such offers should be given on a photocopyof the page in question. Clear indication thereof must be stated on the schedules attached.5

17.It is a requirement that the Successful Tenderer, enter into a Service Level Agreement with Council.18.Method of evaluation: (80/20)19.It is solely the responsibility of Tenderer, who completes this document to familiarise themselves with all applicablecontents of the legislation and the City of uMhlathuze Supply Chain Management Policy requirements of thisTender, and to comply with its conditions by completing and attaching all relevant evidence as required.20.In order for your bid to be consider you must have register with Central Supplier Database (CSD) systemand attached your number starting with MAAA. From 01 July 2016, Municipalities and Municipal Entities mustuse the Central Database System supplier number starting with (MAAA) which is auto generated by the CentralDatabase System after successful registration and validation of the prospective provider as mandatory requirementas part of listing criteria for accrediting prospective provider in line with Section 14(1)(b) of the Municipal SupplyChain Management Regulations. Please go to to register.6

SECTION CSPECIFICATIONS AND RETURNABLE DOCUMENTSSERVICE PROVIDER FOR SCIENTIFIC SERVICES TRAINING REQUIREMENTS1. INTRODUCTION AND BACKGROUNDThe Laboratory Section within Scientific Services is currently in the process of acquiring accreditation under ISO17025:2017 as mandated by the South African National Accreditation System (SANAS). As an integral part of acquiring andmaintaining the accreditation, statutory and mandatory training as well as development for the staff is therefore required.The Water Quality Section forms a substantial part of Scientific Services and the core function is to ensure that the watersupplied to the consumers meets the prescribed drinking water standards as per the SANS 214. The water andenvironmental sectors are continuously evolving and new legislation as well as technologies introduced for the bettermentof the consumers in terms of achieving maximum water quality. The staff must have key knowledge of water qualityprocesses, concepts as well as principles. The staff therefore requires specialised training to keep up with relevantlegislation and requirements within the water and environmental sectors.2. THE SCOPE OF THE PROJECT IS AS FOLLOWS: LABORATORY & WATER QUALITY MANAGEMENTSECTIONSSECTIONTRAININGREQUIREDLabware CustomerEducationConference (CEC)LaboratoryLIMS BasicProgrammingIntroduction to LabstationSPECIFICATIONNUMBER OFATTENDEESThe objective of the LabWare CEC is to help ourcustomers get the best value from LabWare. Theprogram has a significant number of trainingsessions to enable LIMS Administrators toexpand their knowledge into new areas.Rate based per personLIMS Basic is the embedded macro scriptinglanguage that can be used for definingcalculations, event triggers, and automationscripts within LabWare LIMS. This training classis designed to cover these advanced capabilitiesin significant detail.Rate based per personLabStation is LabWare’s software for interfacinginstruments directly to LIMS. It can be used tocollect data from virtually any instrument thatprovides RS-232 output, result file output, orNuGenesis Unify/Vision integration. TheLabStation training course consists of a review ofthe application functionality, concepts, andhands-on integration of instruments.Rate based per person7

LIMS Admin 1&2LaboratoryLIMS CrystalreportsBatch managerThe LIMS Administration training course is aweek-long training program that is anintroduction to LabWare LIMS and its “out of thebox” functionality. All team members who willparticipate in the configuration of the LIMSproject (implementation, validation, etc.) shouldattend this training class. At a minimum, theuser(s) that are to be designated as SystemAdministrators should attend this training.Rate based per personLabWare LIMS provides advanced reportingcapabilities via the use of the Crystal Reportssoftware product from SAP. Reports aredesigned using the Crystal Reports toolset, andcan be executed from within LIMS via aseamless interface. LabWare offers a trainingcourse that provides basic Crystal design skills;configuring reports within LIMS; and anintroduction to LabWare table linking withinCrystal.Rate based per personThe LabWare Batch Manager handles collectionsof samples or tests that typically simulate an autosampler load list, sample set or a laboratoryworksheet.Rate based per personThis course provides an overview of BatchManager concepts and the functionality that maybe used by end users in performing their dailyactivities in the lab.The course will also cover the template drivenconfiguration required to allow batches to becreated. Batch Id configuration, Batch Links, andBatch Standard Protocols are a few of thetemplates covered during the course.SQL and DatabaseBasicsThis course gives an overview of the databaseand how SQL is used within LabWare. Thiscourse covers where in LabWare SQL can becalled and basic syntax of SQL.8Rate based per person

This course provides a practical approach to settingup a management system of an organization basedon the requirements of the relevant standard. ItLaboratoryDocumenting theSystem Course (ISO17025)provides different options and approaches topackaging the management system documentsbased on the size and complexity of theorganization’s scope of work. The course introducescandidates to good practices in documenting themanagement system, by learning from establishedpractices, allowing candidates to design systemdocuments practically and learn from the facilitatorand fellow attendees. This course is also relevantfor organizations that have already designed andimplemented management systems but wish toimprove.The course equips assessors with in depthknowledge about SANAS accreditation. Thetrainee is exposed to accreditation requirementsthat will in turn assist in maintaining theaccreditation status of the organization. Thecourse includes but not limited to the following:Technical AssessingTechniques CourseLaboratory Introduction to SANAS and accreditationAccreditation ProcessAssessment ProcessRole Lead assessorOverview of the relevant StandardEvaluation of documentsRole of Technical AssessorAttributes of an assessorAssessment Documents, etc.9Rate based per personRate based per person

ion andManagementLaboratoryLaboratory SystemCourse Based onISO/IEC 17025:2017& Internal AuditingCourse Based onISO/IEC 17025:2017LaboratoryLeadership,Instruments andMaterialsManagementLaboratorySafety, Productivity& QualityManagement forModernLaboratories.SPECIFICATIONThe course is designed to provide an introductionand practical application of quality management inthe laboratory. It is also designed to addressconcepts of personnel specification, jobdescriptions, how to apply quality standards, how todo health and safety risk assessments, how todevelop methods in the lab and how to evaluate thelab results.ISO/IEC 17025:2017 specifies the generalrequirements for the competence to carry out testsand/or calibrations, including sampling. It coverstesting and calibration performed using standard.methods, non-standard methods, and laboratorydeveloped methods.Rate based per personRate based per personIt is applicable to all organizations performing testsand/or calibrations.This course addresses management of thelaboratory including Instruments Management,Equipment maintenance management (logbooks,service contracts and documentation and use ofservice records), Materials Management includingprocurement of materials, storage and principles ofwaste managementRate based per personThis workshop is equipped with the methodologyand practical means of meeting the demands of thelaboratory environment with three important aspectsin mind for delegates:Rate based per person Good LaboratoryPractice MasterclassNUMBER OFATTENDEESTotal Quality ManagementLaboratory ProductivityLaboratory and WorkplaceSafetyThe GLP training course covers the practicalimplementation of current GLP standards within alaboratory and allows participants to understand thepractical implementation of a GLP system within a10Rate based per person

laboratory environment.The course provides participants with acomprehensive understanding of the terminology,regulations and mandated practices of GLP testingand compliance.Measurementof Course participants get a solid working knowledgeuncertaintyfor of the GUM approaches, and be efficient inChemical & Testing producing GUM-compliant uncertainty budgets anduncertainty estimates for many measurementcontextsRate based per personThe course provides the delegate with thenecessary information to enable them to understandthe principles of hazardous chemical substances(HCS) management by:Rate based per personLaboratory Developing an overview of hazardous chemicalHandling ofsubstances (HCS);Hazardous ChemicalSubstance Reviewing and understanding the legal obligationsMasterclassimposed by the Occupational Health and Safety Act(Act 85 of 1993) and hazardous chemicalsubstances (HCS) regulations; Understanding the importance of managinghazardous chemical substances (HCS) in relation tohealth, safety and the environmental requirementsin the work placeMicrobiologyPractical CourseThe purpose of this course is to provide a practicalapproach where participants are trained in thepractical concepts of water and food microbiology.The course includes practical aspects (80%) andtheoretical aspects (20%). All practical aspectsinclude the requirements for laboratory accreditation(ISO 17025:2017).11Rate based per person

Laboratory QualityManagement (ISO17025: SOP,Accreditation,Documentation andAuditingLearning Objectives:Rate based per personUnderstand the concepts and benefits of aLaboratory Quality Management SystemExplain the purpose of and intent of the ISO/IEC17025:2017. Review in brief the requirements ofISO/IEC 17025:2017Understanding the Implementation of the laboratorymanagements system based on ISO 17025:2017process and document requirements.LaboratoryLab Africa is the only trade fair in South Africa forLaboratory Technology, Analysis, Biotechnologyand Diagnostics.Analytical Lab AfricaIt gathers international market leaders and playersin the lab, analysis and biotechnology industry asexhibitorsIt provides all necessary products and informationto bring visitors up to date to gain and expandknow-howIt provides information about trends anddevelopments for lab heads and users12Rate based per person

toringandEnforcementWater QualityManagementWater esWater QualityManagementEnvironmentalImpactAssessment:A O 14001)SPECIFICATIONThis course prepares you with knowledge and insights to aligncompany policies and objectives to current environmentallegislation to ultimately minimise liabilities and interact with audit,inspection and enforcement processes. Environmental legislationseeks to protect our natural resources and, during this course, youwill acquire the know-how to optimally interact with laws andregulations to ensure sustainability. The course covers furtheraspects of both industrial and wildlife-related environmentalactivities, and encompasses legal perspectives on environmentalcompliance monitoring and enforcement implications for theregulated community.NUMBER OFATTENDEESRate based per personAn understanding of key terminologies, concepts, principles,processes, legislation and other requirements related to waterquality monitoring, and more specifically integrated water resourcemanagement planning in a South African context; How knowledgeof integrated water resource management, and more specifically,water quality, relate to applicable knowle