Transcription

BY ORDER OF THESECRETARY OF THE AIR FORCEAIR FORCE INSTRUCTION 33-3281 FEBRUARY 1999Communications and InformationADMINISTRATIVE ORDERSCOMPLIANCE WITH THIS PUBLICATION IS MANDATORYNOTICE: This publication is available digitally on the SAF/AAD WWW site at: http://afpubs.hq.af.mil.If you lack access, contact your Publishing Distribution Office (PDO).OPR: HQ AFCIC/SYSI (Mr. Patrick Hummel)Supersedes AFI 37-128, 1 October 1994.Certified by: HQ USAF/SCXX (Lt Col L. Wilson)Pages: 19Distribution: FThis instruction implements administrative orders management established by Air Force Policy Directive(AFPD) 37-1, Air Force Information Management (will convert to AFPD 33-3). It gives general guidelines that complement more specific instructions provided by the respective office of primary responsibility (OPR) for each type of order. For more information concerning orders, policies, and procedures, seethe specific functional area instructions. This instruction directs the maintenance of records subject toThe Privacy Act of 1974. Authorities to maintain records are Title 10, United States Code, Section 8013,Secretary of the Air Force: Power and Duties: Delegation By; Joint Federal Travel Regulations (JFTR),Volume 1, Uniformed Service Members; and Joint Travel Regulations (JTR), Volume 2, Department ofDefense Civilian Personnel. System of Records Notice F033 AF CIC A applies. Send recommendedchanges or comments to Headquarters Air Force Communications Agency (HQ AFCA/XPXP), 203 WestLosey Street, Room 1060, Scott AFB IL 62225-5222, using AF Form 847, Recommendation forChange of Publication, with information copy to HQ Air Force Communications and Information Center(HQ AFCIC/SYSI), 1250 Air Force Pentagon, Washington DC 20330-1250. Refer to Attachment 1 fora glossary of references and supporting information.SUMMARY OF REVISIONSThis document is substantially revised and must be completely reviewed.This revision converts the instruction from the 37 series (Information Management) to the 33 series(Communications and Information). It rewords and reorganizes paragraphs for clarity. It adds functionalinstructions references to Table 2.1. and Table 2.2., series of special orders. It changes responsibility fordisposition and retrieval of record sets to the base records manager. The instruction also updates organization titles and addresses.

Report Documentation PageReport Date01 Feb 1999Report TypeN/ATitle and SubtitleAir Force Instruction 33-328, Communications andInformation Administrative OrdersDates Covered (from. to)Contract NumberGrant NumberProgram Element NumberAuthor(s)Project NumberTask NumberWork Unit NumberPerforming Organization Name(s) and Address(es)Secretary of the Air Force Pentagon Washington, DC20330-1250Performing Organization Report NumberAFI33-328Sponsoring/Monitoring Agency Name(s) andAddress(es)Sponsor/Monitor’s Acronym(s)Sponsor/Monitor’s Report Number(s)Distribution/Availability StatementApproved for public release, distribution unlimitedSupplementary NotesAbstractSubject TermsReport ClassificationunclassifiedClassification of this pageunclassifiedClassification of AbstractunclassifiedLimitation of AbstractUUNumber of Pages19

2AFI33-328 1 FEBRUARY 1999Chapter 1ORDER TYPES, AUTHORITY, AND RESTRICTION1.1. Administrative Orders. Administrative orders are written directives, published by a commander orother competent authority, which direct actions or announce decisions. Order-publishing officials mustfollow this instruction and the appropriate functional directives governing the order. Four types of administrative orders exist: special, reserve, aeronautical, and movement.1.1.1. Special Orders (SO).1.1.1.1. Direct individuals onto extended active duty or change the status of military personnel onactive duty (e.g., they appoint, assign, promote, demote, retire, separate, direct temporary duty[TDY], and authorize travel of dependents).1.1.1.2. Announce assumption and appointment of command, and the closing and opening of aheadquarters.1.1.1.3. Designate, redesignate, activate, inactivate, assign, and reassign all types of United StatesAir Force (USAF)-controlled units and installations.1.1.1.4. Attach one unit to another.1.1.1.5. Authorize travel of Department of Defense (DoD) civilians for permanent change of station (PCS) movements, TDY, and assignment (of military or civilian personnel) to official boardsor committees; or to other specific duties.1.1.1.6. Authorize travel on military aircraft for non-DoD civilians.1.1.1.7. Invite civilians who are not federal employees to perform official travel for the Air Force.1.1.1.8. Award individual and unit decorations.1.1.2. Reserve Orders. These orders apply to Air Force Reserve members not on extended activeduty (e.g., they appoint; assign; promote; demote; retire; discharge; order to annual, special, andschool tours of active duty; or change the personnel data or status of Air Force Reserve members noton extended active duty).1.1.3. Aeronautical Orders.1.1.3.1. Start or end aviation career service.1.1.3.2. Disqualify or requalify members for aviation service.1.1.3.3. Award advanced aeronautical ratings.1.1.3.4. Award aeronautical badges.1.1.3.5. Place members on parachute jump status.1.1.4. Movement Orders. These orders move units as directed by HQ USAF or overseas commands.1.2. Authority to Publish Orders. Commanders down to and including squadron level may publishorders. Commanders below squadron level, such as detachments or flights, may publish TDY orders witha specific authorization from a higher level commander (see Air Force Instruction [AFI] 65-103, Temporary Duty Orders). Commanders may publish orders that are not within their jurisdiction only if the

AFI33-328 1 FEBRUARY 19993proper commander approves or if HQ USAF directs publication. Hospitals and aeromedical staging unitsmay publish orders on patients who are members of any Air Force activity, but they will send copies to thepatient’s parent organization. The commander or OPR for the specific order instruction may delegateorders publishing authority, but they will not delegate orders approval authority unless authorized by AFI51-604, Appointment to and Assumption of Command.1.3. Restriction on Publication. Do not publish orders for routine actions unless higher headquartersdirectives, legal, or financial requirements make it necessary. Instead, use an appointment memorandumor other prescribed method. For example, do not publish orders to authorize ordinary leave; to assignadditional duties such as building custodians, TOP SECRET control officers, security officers, recordcustodians, and fire marshals; to appoint a board or committee when membership is established by position title in published directives; or to implement personnel actions except group actions announced in "P"series orders.

4AFI33-328 1 FEBRUARY 1999Chapter 2PREPARING ORDERS2.1. Series of Special Orders. Use Table 2.1. and Table 2.2. when assigning a series of SOs to specificactions. Reserve components refer to component instructions for series of orders unique to the component.Table 2.1. Series of Special Orders and Prescribing Directives.RULE1AIf the order pertains to:BCthen publish in se- and refer to thisries:publication:Appellate ReviewA23Appointment of CommandersAssignment and Relocation, Contract PersonnelGA456Assumption of CommandAttendants and EscortsAwards and DecorationsGTG78TA91011Blanket TDY TravelBoards and Committees (when an order is required by directive)Civilian Emergency LeaveCivilian TDY to Attend TrainingDemotion of Airmen12Dependents Emergency TravelT13Dependents, Unaccompanied TravelATYA (see note 1)AFI 51-201, Administration ofMilitary JusticeAFI 51-604AFI 21-110, Engineering and Technical ServicesAFI 51-604AFI 65-103AFI 36-2803, TheAir Force Awardsand DecorationsProgramAFI 65-103Prescribing DirectiveAFI 65-103AFI 65-103AFI 36-2503, Administrative Demotion of AirmenAFI 65-103 andAFI 36-3020,Family MemberTravelAFI 65-103 andAFI 36-3020

AFI33-328 1 FEBRUARY 19995RULE14AIf the order pertains to:BCthen publish in se- and refer to thisries:publication:DischargeA15Emergency LeaveT16Extended Active DutyA17A181920Convening General, Special, and SummaryCourts-MartialInvitational TravelConsecutive Overseas Tour LeaveMiscellaneous Actions Not Listed Elsewhere21Organization ActionG22Installation ActionG2324PCS, MilitaryPermissive TDYAT25Prisoners, Change of Designated Place ofConfinementATA and TMAFI 36-2102,Base-Level Relocation Procedures,and AFI 36-3202,Separation DocumentsAFI 65-103 andAFI 36-3003, Military Leave ProgramAFI 36-2008, Voluntary ExtendedActive Duty (EAD)for Air ReserveCommissioned OfficersAFI 51-201AFI 65-103AFI 36-3003Prescribing directiveAFI 38-101, AirForce OrganizationAFI 32-9005, RealProperty Accountability and ReportingAFI 36-2102AFI 65-103 andAFI 36-3003AFI 36-2102 andAFI 51-201

6AFI33-328 1 FEBRUARY 1999RULE26AIf the order pertains to:Personnel Actions for GroupsP27Personnel Actions Using AF Form 2096,Classification/On-The-Job Training ActionPersonnel Actions Using AF Form 2098, DutyStatus ChangePromotion-EnlistedC2829BCthen publish in se- and refer to thisries:publication:DP30Reenlistment of Former First-Term Airmenfrom Civilian LifeA31Release From Active DutyA3233Repeated TDY TravelResignation of Reserve OfficersTA343536Return to Duty TravelSpecial Appointment of Individuals to DutiesWhen Required by DirectivesSpecial Leave37Student Dependent TravelT38Subpoena Travel OrdersT3940TDY, Civilian and Military PersonnelTDY, Contract PersonnelTTTA or M(see Note 2)TAir Force Computer Systems Manual(AFCSM) 36-699,Volume 1, Personnel Data SystemsUsers ManualAFCSM36-699V1AFCSM36-699V1AFI 36-2502, Airman PromotionProgramAFI 36-2606, Reenlistment in theUnited States AirForceAFI 36-2102 andAFI 36-3202AFI 65-103AFI 36-3209, Separation and Retirement Proceduresfor Air NationalGuard and AirForce ReserveMembersAFI 65-103Prescribing DirectiveAFI 65-103 andAFI 36-3003AFI 65-103 andAFI 36-3020AFI 65-103 andAFI 51-201AFI 65-103AFI 65-103

AFI33-328 1 FEBRUARY 1999RULE4142AIf the order pertains to:Transportation AuthorizationResignation of Regular Officers7BCthen publish in se- and refer to thisries:publication:TB43Funded Environmental and Morale LeaveTNOTES:1. Use Reserve order for personnel NOT on extended active duty.2. Use either series, depending on the permanence of the action.AFI 65-103AFI 36-3207, Separating Commissioned OfficersAFI 65-103Table 2.2. Series of Special Orders.RULE123456AIf the order pertains to:Advance OrdersCivilian PCS Air Force Civilian PersonnelManagement Center-Funded Career ProgramSelectionsInvestigating Officers and BoardsPCS, CivilianReenlistment of Airmen Under the DelayedReenlistment ProgramTravel to Overseas Home of SelectionBthen publish in series:AOMXAA2.2. Forms for Orders. Forms standardize and, therefore, simplify the publishing of administrativeorders. When you cannot use a form, you may compose an order. However, be sure to include allrequired information. Computer-generated orders may vary in format from form or composed orders aslong as they include all required data. The Air National Guard (ANG) will use computer-generated orderswhen possible; prescribed forms for orders generation are not applicable to the ANG.2.3. Composed Orders.2.3.1. Paper Size, Margins, and Numbering. On all composed orders (except for computer-generatedones), use 8.5-by-11-inch paper and leave a 1-inch margin around each page. Number the secondpage 0.5 inch from the page bottom at the left margin. Type the order number in the lower right cornerof the first page.2.3.2. Heading. Include the following elements in the heading: the title “DEPARTMENT OF THEAIR FORCE”; the complete unit designation; the name of the major command (MAJCOM) of assign-

8AFI33-328 1 FEBRUARY 1999ment, abbreviated in parentheses; the complete mailing address; the type and number of order; and thedate the order is published. Do not postdate or antedate the orders.2.3.3. Body. Write clearly and concisely. Do not use code words or unauthorized abbreviations. Youmay use abbreviations in the dictionary and authorized nicknames if such use creates no confusion.Write a separate paragraph for each action directed. List all persons or activities affected by the sameaction in the same paragraph. Number paragraphs when using more than one.2.3.4. Close. Include the following elements in the closing: the orders-approving official’s signatureblock, the authority for publishing the orders, when required, distribution, and the authority line whennot using the commander’s name. The OPR for the specific order instruction decides whether toinclude any additional items.2.3.4.1. Unless a directive specifically requires it, you need not cite the authority for publishingan order. You must, however, cite an authority in all orders that involve travel at governmentexpense.2.3.4.2. Refer to Table 2.3. for authorized authority lines.2.3.4.3. No seal or signature is needed on computer-generated orders; place the word “official”above the signature element instead.Table 2.3. Authorized Authority Lines.RULE123456AFor:BUse This Authority Line:Department of the Air ForceBY ORDER OF THE SECRETARY OF THE AIRFORCEMissions and CommissionsFOR THE CHIEFAttachesFOR THE AIR ATTACHEAir Force AcademyFOR THE SUPERINTENDENTAir Force Components of FOR THE COMMANDERUnified and Specified CommandsAll Other UnitsFOR THE COMMANDERorFOR THE COMMANDANT2.3.5. Multiple-Page Orders and Continuation Lines. Strive to keep all orders to two pages--onesheet, front and back. If orders are longer than two pages on standard-size paper, print on legal-sizepaper when you can reduce and reproduce the orders on standard-size paper.2.3.5.1. If you must use more than one sheet, write the order number, publisher, and date at thetop of each odd-numbered page (e.g., SO A-109, HQ ACC, Langley AFB VA, 1 Sep 98); this isoptional for even-numbered pages.2.3.5.2. For computer-generated, multiple-name orders, include the heading, order number, date,and authority line on both sides of the page.

AFI33-328 1 FEBRUARY 199992.3.5.3. Number multiple-page orders at the bottom of each page to show how many pages are inthe order (e.g., “Page 1 of 3 Pages”).2.4. Identifying Personnel.2.4.1. Single Person. Type the person's grade and name in CAPITAL letters. The first time you usea name, state grade or title; first name, middle initial, last name (or last name, first name, middle initial); and social security number (SSN). If the person is on a retired list, write the word "Retired" afterthe grade. For computer-generated orders or amendments to them, use three letters for the grade (e.g.,TSG, SMS, CPT, etc.). If you use the same name more than once in the same paragraph, use only thegrade or title and last name.2.4.2. Groups. When many individuals are on an order, make a machine roster according to AirForce Computer Systems Manual (AFCSM) 36-699V1, Personnel Data Systems, and photocopy it onthe order. In compliance with The Privacy Act of 1974, prepare an extract copy (see paragraph 3.9.)by omitting SSNs of other members on copies of group orders that are given to individual members.2.4.3. Unit and MAJCOM of Assignment. Show the unit, MAJCOM, and assignment address ofeach person named in the order. On a composed order published by the person's unit, state only "thisHQ" or "this unit," as appropriate; do not show the unit address and MAJCOM. OPRs for specificorder instructions may provide additional guidance.2.4.4. Departmental Status and Component. On orders for military personnel not in the Air Force,include the departmental status and component with the grade, name, and service number or SSN. Forexample, write: "CAPT MARK HESS 000-00-0000, DA (INF)" or "SQ LEADER JAMES WFEARS, 5167, Royal Air Force."2.4.5. Air Force Office of Special Investigations (AFOSI) Agents. You may omit the grade in travelorders of AFOSI agents. Instead, use the term "Special Agent, AFOSI."2.4.6. Senior Executive Service (SES), Scientific, or Professional Personnel. On all forms and composed travel orders, include after the name, the traveler's position title and precedence priority (distinguished visitor [DV]) code. For example, write: "SES-3 Deputy Director, Materiel Management(OC-ALC) (DV-6)."2.5. Numbering and Dating Administrative Orders. Number and date each order.2.5.1. Number orders by using a letter prefix to identify the series of orders, starting with number 1for each fiscal or calendar year (determined by the OPR for the specific order instruction). For example, A-1, A-2, G-1, G-2. When you want to break out a series by specific type of action or preparingoffice, add a second letter prefix.2.5.2. Cite the number of the last order published the previous year above the heading of the firstorder of a year. If no orders were published in a series during the preceding year (or years), write:"No orders were published in this series in (year or years)."2.5.3. When discontinuing a series of orders and consolidating it with another series, write above theheading of the consolidated order: "SO (series and number), (organization), (date), was last SO published in (identify discontinued series). Effective this date, the (discontinued series) is consolidated in(new series)."

10AFI33-328 1 FEBRUARY 19992.5.4. When a unit issuing an order inactivates and another unit activates immediately to perform thesame mission, continue to number in order. Cite the authority for the change above the heading of thefirst order published thereafter.2.5.5. When a unit is transferred without personnel and equipment to another base or command,begin a new series.2.5.6. OPRs for specific order instructions may provide additional order numbering guidance asdeemed appropriate.

AFI33-328 1 FEBRUARY 199911Chapter 3VERBAL ORDERS AND CHANGES TO ORDERSSection 3A—Verbal Orders3.1. Verbal Orders of the Commander. Do not issue verbal orders if possible. Commanders mayissue verbal orders that involve spending funds, flying status, or aeronautical ratings of individuals onlywhen time prevents the publication of written orders in advance.3.1.1. Confirm verbal orders (in writing) as soon as possible. In the written order, identify whoissued the verbal order and the date the verbal order was given. EXAMPLE: The verbal orders ofthe Comdr, HQ ACC, Langley AFB VA, 1 Oct 98, directing CAPT JAY A. SMITH, 123-45-6789, HQACC/IGOF, this stn, to proceed on 1 Oct 98 from Langley AFB VA to Luke AFB AZ on TDY forapproximately 3 days to obtain depositions in connection with an aircraft accident investigation andto return to Langley AFB VA, are confirmed; circumstances prevented written orders in advance.(MSN) (SITE VISIT) TDY. Submit a travel voucher within 5 workdays after receipt of orders.(Accounting Classification.) Authority: AFI 36-2110 and HQ USAF/IGD Ltr, 30 Sep 98, AircraftAccident Investigation.3.1.2. If funds were spent or flying status or aeronautical ratings were affected, state why writtenorders were not issued earlier. For example, you might write "The verbal orders of the commander on(date) are confirmed; circumstances prevented written orders in advance."3.1.3. When publishing orders after travel is completed, do not include variations in itinerary.3.1.4. When an order is published by an organization that publishes orders for several units, the nameof the unit that issued the verbal order must be included in the order.3.1.5. P-series orders may be published after their effective date without a confirmation statement oran explanation. Command directors of personnel must make sure publication occurs promptly.Section 3B—Changes to Orders3.2. Amendments, Rescissions, and Revocations. To amend, rescind, or revoke an order, use AFForm 973, Request and Authorization for Change of Administrative Orders. (See Attachment 2 forinstructions on completing AF Form 973.) If this form is not practical, use a composed order. Publishamendments,